Internal Data Governance Policy

Last updated: August 12, 2026

This policy governs FoodWare Hub's internal data handling by employees, contractors, and vendors — it is published here for transparency, but is primarily an internal-facing document rather than a customer policy.

1. Purpose

This policy outlines how FoodWare Hub manages, protects, and governs internal data across all departments.

2. Scope

Applies to:

• Employees
• Contractors
• Vendors
• Internal systems and databases

3. Data Classification

We classify data into:

• Public Data
• Internal Data
• Confidential Data
• Restricted Data (e.g., personal data, financial data)

4. Access Control

• Role-based access
• Least-privilege principle
• Mandatory authentication
• Regular access reviews

5. Data Storage & Security

• Encrypted storage
• Secure backups
• Controlled physical access
• Regular vulnerability assessments

6. Data Handling Rules

Employees must:

• Use approved systems only
• Avoid storing data on personal devices
• Report security incidents immediately
• Follow retention and deletion schedules

7. Data Retention

Retention schedules follow:

• Legal requirements
• Operational needs
• NDPA/NDPR compliance

8. Incident Response

Security incidents must be reported to the Data Protection Officer (DPO). Breaches are handled according to NDPA/NDPR requirements.

9. Employee Training

Mandatory annual training on:

• Data protection
• Cybersecurity
• Privacy compliance

10. Enforcement

Violations may result in:

• Disciplinary action
• Access revocation
• Contract termination